Storage and Information Management

Research various ways of gathering information:

  • Written – notes, cuttings, reference books
  • Audio and Visual – audio tape, audio cassette, MiniDiskTM, data recorders, video tape, digital video files, pictures, charts diagrams, electronic data, sources eg people, organisations, websites
  • Labelling – titles, referencing, cross-referencing
  • Index – Subject areas, titles, keywords, names, dates

 

Research and investigate appropriate storage and information management processes and procedures

How you can securely file all the research/information you find?

notes

With written work things are quite simple. You could file them away into a project folder – the problem with this is that anyone could view the research and it could easily be lost or stolen. My preferable method of storage would be to scan and upload them to a folder on a computer which you could then password protect for extra security. You could also back-up said documents to your one-drive, increasing security and keeping it safe from being accidentally deleted or stolen.

The problem with storing audio and visual work is that they can take up a very large amount of space on computers and as such it may be a good idea to upload the video to an online site so it can be kept safe and not take up your own memory space. A lot of different websites/platforms exist where you can store your audio and visual work, like youtube for example. The good thing about YouTube is that you could also receive feedback from the audience towards your piece of audio/visual work. The bad thing is that your work could be stolen, but then again to avoid this you could easily set your videos to private so no one can see them. You could even upload the videos to Facebook and do the same.

Labelling and Indexing could be used as methods to organize written and visual/audio work into manageable files so as to avoid you misplacing them and making them much easier to find under specific categories and tags. Indexing your work would make it much easier for you to skip to certain parts in your work so as to save you reading or listening through the entire piece when you just want to read or hear a certain section of it.

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